Automating recruitment and payroll workflows
Zapier-style automations removed manual, repetitive steps from the recruitment and payroll modules.
Context
HR teams spent most of their day inside two parts of Repute: the recruitment module, where they moved candidates through hiring stages, and the payroll module, where they ran monthly payroll and handled everything around it. A lot of what they did in both places was the exact same manual action, over and over. Move a candidate to the next stage, then remember to send the same email. Run payroll, then manually update two or three other systems with the result. None of it needed a real decision. It just needed a person to click the same button again.
What was needed
Something that removed those repeat steps without asking HR teams to learn a new tool, since most of them barely had time to learn the one they already had. It also had to work quietly in the background. Nobody wanted a system that needed babysitting.
Work I did
I built Zapier-style automations directly inside the HRIS. Think of dominoes: finishing one action, like moving a candidate to "Offer Sent," would automatically knock over the next one, like sending the offer letter, without anyone doing it by hand. I did the same across payroll, so completing one step in a payroll run could trigger the next set of updates on its own, instead of an HR person repeating them manually every single month.
What helped
I didn't try to automate every workflow on day one. I looked at what HR teams repeated the most, picked the two or three steps that ate the most time, and fixed those first. Once those landed and people trusted them, expanding to the rest of the module was a much easier conversation.
Results
Module activation for recruitment and payroll jumped 5X within three months. Monthly active users went from 10,000 to 25,000, and annual recurring revenue grew 4X over the next 18 months.
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